Preparing Payroll: Lock all date fields once Grid has data
When creating a new payroll run - "Prepare Payroll" it is misleading that the "Date Fields" are left unlocked once their are Employees in the GRID. Any change made to the dates are not taken but the user does not get a warning.
If the change to the dates will not be applied then the fields should be locked out once employees are added to the grid. And if the grid is cleared then unlock the date fields. If the user realizes that Dates are incorrect they will now know they must clear the Grid before they can change the dates so the correct date is applied.
Thanks for the idea!
The ability to change individual pay dates within a grid batch was designed to give flexibility for those companies that have employees with different pay dates within the same payroll run.
This was also requested by companies that wanted to include a replacement paycheck for a previously voided one in the current batch.
We will review the possibility of a notification upon saving the batch for further processing.
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Sheila Murphy commented
Is this completed because you added a notification upon saving or did you just close it because you are telling us it is not possible?
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Not exactly. The GL date in the payroll header will apply to all transactions in the entire payroll run, however the check date and pay period date can be changed per employee detail line. Multiple detail lines (and thus payments) can be added and processed in the batch, but the GL date is the same for the entire batch.
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Sheila Murphy commented
So you are telling me that within a set Payroll batch that companies want to have Varying GL Dates. Then we DEFINITELY want a warning if the dates are changed to explain that the dates that show on the paycheck will NOT reflect and changes they are making