DIRECT EXPENSE DROP DOWN BOX
AP/DIRECT EXPENSE DROP DOWN THAT INCLUDES G/L ACCOUNT # AND VENDORS NOT ENTERED THROUGH A/P FOR INVOICES PAYED WITH CREDIT CARD.
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There is a separately licensed feature that could be what you are looking for. It is called Cost Center, and it adds a field that is available for expenses where you can specify what cost center the detail line is related to, and it allows you to use the same GL Account but apply it to different cost centers.
If that is not what you are looking for, is it something like Inventory Stock Aliases where you can setup multiple aliases that will select the appropriate stock item from the alias?
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Scott G commented
What I’m looking for is a simpler way to enter AP direct expenses without having to lookup which GL account the expense should be associated with. For example, if someone is entering Stamps.com expense is this for “office expense” or a GL account under “postage.” Is Exxon an auto expense or fuel? Verizon is office, or telecommunications expense? What I’m looking for is sort of what aliases do in OE. Keywords would have to be initially typed into a list.
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Hmm, are you asking to have the expense account that AP posts to be based on how the item is paid instead of what the item is for, or is it the Description field in the detail grid needs to be filled by default with the description from the vendor's default expense account? I see that right now, the detail 'Description' field is blank by default, but the 'GL Expense Account' from the vendor is placed on the line. Do you want the 'Description' from that expense account to automatically fill in the 'Description' field on the AP Invoice detail line?
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Scott G commented
To be clear: When entering AP as direct expense a list that can be built by description for items that a repetitive and linked to a specific GL account number.
To be clear let’s say your entering on a Chase credit card gas from Exxon. When Exxon is typed that description would be linked to “auto expense.”
When you type Walmart it could link to misc expense.